Client profile

Main tab of Client window can be used to manage your database of clients. It contains the list of all clients and their profiles.

You can search clients by name with the help of Starts with and Contains filters. Select Starts with option and enter first few letters of client's name in the field, and the cursor will jump to highlight first matching client's name in the list. Select contains option and enter any part of client's name being searched.

•	Double-click any client in the list to edit their name, client code and change client currency.

•	Once a new client has been added, their data can be edited in this client's profile.

•	You can create a new client record based on data (profile, marketing, contact or pricing) of one of the existing clients by cloning this client. To do so, select a client to clone, and click Clone button. For more information please refer to Cloning a Client topic.

Clients are listed in the form of table. Although by default it contains single column (Name), you can add your custom fields to view by right-clicking the client list and then clicking Customize Columns in the context menu.

Note: Due to filter operation (like local custom filter and global date filter) you may not be able to see all the clients in the database. Summary at the bottom of clients list displays if all the clients are shown. Please refer to Local Custom Filter topic for more details on filters and access restrictions.

On the right side of the Main client tab, you have two tabs: Client Profile and Custom, which enable you to review and modify the client’s information. Click appropriate button to add or edit client profile information:

•	Client code — click this button to enter or change the client’s code (15 characters maximum). This is the same code, which had been assigned, manually or automatically, when creating the new client record. This code is also used for naming client folders as well as in codes for Invoices and quotes.

•	Name — click this button to edit this client's name. This name can be up to 150 characters long.

•	Postal Address — click this button to add or change a postal address of the client. See Postal Address of Client topic for details.

•	Contact Info button — allows you to add or change contact information of the client. See General Contact Information topic for more details.

•	Web site — opens Edit Website of Client dialog box, providing field for entering a web site address (URL) of your client. Click Go button to open this site in your Internet browser. Web site address can be up to 120 characters long.

•	Payment Terms — allows you to specify payment terms for each client, and their minimum fees. According to these TO3000, Version 9.0 will determine if your invoices to client are outstanding, overdue or will be due soon. See Payment Terms of Client topic for more details.

•	VAT Number — enter client's legal tax number to have it automatically displayed and printed on invoices.

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Client Folder — this part of client's profile can be used to quickly create client's folder and access client files. Click Create button to automatically create a folder, tied to this client. Explore button becomes active only after client folder has been created. Click it to open the client's folder in the Windows Explorer window. Use menu Settings > Advanced to change location of Business folder.

•	Client Currency — this currency will be used to issue quotes and invoices to this client, and to record payments from this client. All the financial records for this client are kept in both your base currency and client currency, converted according the exchange rates you set.

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Next Codes — click this button to edit the automatic counters for client-specific codes of quotes, client jobs, invoices and payments. TO3000, Version 9.0 will use the codes for the next quote, client job, invoice and payment you create. You can only increase the next code value. See Next Client Codes topic for more details.

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Locale Format — different clients usually have different requirements to displaying dates, numbers and monetary values. Locale format settings are used to configure this format individually for each client. These formats will then be applied to printable invoices. See Locale Format of Client topic for more details.

•	Invoicing Policy — by adjusting invoicing policy you determine conditions upon which TO3000, Version 9.0 will prompt you to invoice client jobs. See Invoicing Policy of Client topic for more details.

•	General Information — any additional information which did not fit into any of the other sections can be entered here.

•	FTP connections — you can set parameters for access to FTP folders of this client. Shortcuts to these folders will be automatically added to Files tab this client's window. See Client FTP Connections topic for details.

Client database can be customized by adding custom fields. Any custom fields that have been added to clients database, can be accessed by clicking Custom tab, next to the Client Profile tab.